Accounts

CHARTER OF DUTIES: ACCOUNTS SECTION

Office, Hospital & Military Conservancy Clerk:

Permanent Employee: – Civil correspondence (Strength- 116) All correspondence for both paybill such as maintaining personal files, updating holiday records, annual increments, change in name, address etc. and preparing orders for the same.

● To give salary certificate / service certificate as per the requirement of individuals.
● Income tax: – Computation of income tax and preparation of Form-16.
● Updating and maintaining monthly PF register and festival advance register.
● Other periodic work such as bonus, DA, festival advance and dues if any.
● Preparation of first and second ACP and all correspondence of employees for arrears calculation.
● Preparation of files up to RAO for audit. Improvement in salary fixation of employees as per audit approval of RAO, if any.
● Preparation of personal file for posting in Pensions Department for post retirement (ie EOL, Order of Audit, Audit, GIS Claim, Leave Encashment, Finalization of Leave Account in Service Book).
● Updating casual leave register for office.
● To resolve the complaints of employees, if any.

Contractual salary:

● Preparation of Payables for contractual employees of the hospital. (40).
● His quarterly report for income tax and correspondence.
● Formalization of appointment of new recruits.
● Any work assigned by the Chief Accountant or OS / AS.
● Help answer unstarred questions / parliament questions.
● RTI Correspondence if any.
● Any other clerical work

Civil clerk

Permanent Employee: – Civil correspondence (Strength- 116) All correspondence for both paybill such as maintaining personal files, updating holiday records, annual increments, change in name, address etc. and preparing orders for the same.
● To give salary certificate / service certificate as per the requirement of individuals.
● Income Tax: – Computation of Income Tax and preparation of Form-16.
● Updating and maintaining monthly PF register and festival advance register.
● Other periodical works such as bonus, DA, festival advance and dues if any.
● Preparation of all correspondence of employees for IST and ICC ACP and calculation of arrears.
● Prepare to file RAO for audit. Improvement in salary fixation of employees as per audit approval of RAO, if any.
● Preparation of personal file for posting in Pension Department for post retirement (ie EOL, Order of Audit, Audit, GIS Claim, Leave Encashment, Finalization of Leave Account in Service Book).
● updated scale register.
● Send quarterly report to RAO office and correspondence.
● If any to resolve the grievances of the employees.

Contract Pay

● Preparation of Payables for Contract Engineers.
● His quarterly report for income tax and correspondence.

Honorarium Payment

● Preparing Payables for elected members.

Appointment formalities of new recruits.

● Any task assigned by the Chief Accountant or OS / AS.
● Help answer unstarred questions / parliament questions.
● RTI Correspondence if any.
● Any other clerical work

School clerk

Permanent Staff: – All correspondence like maintaining personal files, updating holiday records, annual increments, change of name, address etc. and its order for both the school paybill (Primary and High School) (Strength-73) do.
● To give salary certificate / service certificate as per the requirement of individuals.
● Income Tax: – Computation of Income Tax and preparation of Form-16.
● Updating and maintaining monthly PF register and festival advance register.
● Other periodical works such as bonus, DA, festival advance and dues if any.
● Preparation of all correspondence of employees for IST and ICC ACP and calculation of arrears.
● Prepare to file RAO for audit. Improvement in salary fixation of employees as per audit approval of RAO, if any.
● Preparation of personal file for posting in Pension Department for post retirement (ie EOL, Order of Audit, Audit, GIS Claim, Leave Encashment, Finalization of Leave Account in Service Book).
● checking of all school fees challan
● If any to resolve the grievances of the employees.

Contract Pay:

● Preparing Payables for Contractual Teachers
● Prepare salary grant files with correspondence and annual salary bills
● Help answer unstarred questions / parliament questions / command questions
● Preparation of SSC and HSC result and put it up to the agenda for board meeting
● Preparation of scholarship to give scholarship to topper students and school students of SSC on the occasion of 15th August.
● Preparation of School Ground Permission Correspondence.
● Preparation of summer camp correspondence.

Annual Account

Annual Audit Reports

Annual Budget

Annual Consolidated Report

Annual Administration Report